Ancient City Road Runners Code of Conduct

The Ancient City Road Runners (ACRR) is a club with a purpose: the promotion and encouragement of long-distance running and the education of the public to its benefits. To achieve that purpose, ACRR aims to maintain a community in which every member feels welcome, safe, and supported in their club activities, running ambitions, and life in general. As such, club members are held to the standards herein.

All ACRR members shall represent ACRR in a professional, courteous manner at all ACRR functions and while interacting with both members and non-members—acting as a positive role model for their fellow members and to members of their communities. 

ACRR Membership Rules

By becoming a member of ACRR, you acknowledge you represent the club and the running community in everything you do, and you agree to be held to this shared set of standards. 

All ACRR members shall:

  • Be a kind, courteous, and respectful club member.
  • Foster a safe, comfortable, and welcoming club environment for all ACRR members and for everyone with whom you may interact.
  • Encourage your fellow members in their running and related endeavors. Cheer them on at races, wait for and welcome slower runners at group runs, and support their efforts whenever possible.
  • Represent the club in a positive manner. Show dignity, truthfulness, respect, and honesty toward your fellow members and the general public. Be fair, considerate, and honest in all of your dealings with others, and accept responsibility for your words and actions.
  • Look after your fellow club members, and for others with whom you may interact. 
  • Be aware of and maintain the laws, standards, rules, regulations, and policies of the community and of the sport, including any running and sport governing bodies.
  • Abide by race rules and engage in fair competition, which includes anti-doping compliance, no course cutting, or otherwise cheating when participating in races where you may represent ACRR.

All ACRR members shall not:

  • Engage in any action that may damage, disrupt, or impede ACRR activities, property, or reputation; the activities, property, or reputation of ACRR members; or that of other members of the community
  • Use abusive or vulgar language, including yelling, taunting, or threatening physical, verbal, or emotional violence upon another ACRR member, a club or race volunteer, an event spectator, or anyone else with whom you may interact
  • Make unwanted sexual or physical contact with other members 
  • Promote or encourage behavior that could be seen as illicit or a danger to one’s health or the safety of others, including the use of illegal drugs, drinking and driving, or substance abuse
  • Seek to impose your personal, religious, or political beliefs or opinions onto others or represent your beliefs or opinions as those of ACRR
  • Engage in any discriminatory actions or make discriminatory or derogatory statements, comments, or slurs, including but not limited to any actions, statements, comments, or slurs based on sex, gender, race, ethnic or national origin, culture, marital or family status, socio-economic status, religion, political affiliation, age, weight, ability or disability, sexual orientation, or any other suspect category
  • Act in any manner that could be deemed as harassment as defined in the ACRR Harassment Policy below
  • Engage in bullying in any form, including but not limited to any use of force, threat, or coercion to abuse, intimidate, or aggressively dominate others

Some rules of conduct are strongly recommended; while others, if regularly flaunted, will imperil an individual’s continued club membership. Violations that involve physical violence, sexual misconduct, or illegal activity may be deemed by the ACRR Board of Directors as such that even a single violation would be cause for immediate termination. Specifically, members found to be listed on a sex offender registry, convicted of a sex crime, or caught having, creating, or distributing child pornography will be immediately barred from membership and participation in club activities.

ACRR Harassment Policy

ACRR has a zero-tolerance policy against bullying or harassment in any form. Examples include:

  • Contributing to the spread of malicious rumors or unjustified criticism concerning any individual or group, including comments or statements that tend to ridicule or humiliate that individual or group or to criticize or trivialize their goals or achievements
  • Making insulting comments, remarks, jokes, innuendos, taunts, or gestures directed at any individual or group that cause or may cause embarrassment or humiliation
  • Engaging in inappropriate touching or sexual assault, making suggestive or abusive comments or remarks of a sexual nature, asking questions of a sexual nature, making compromising invitations using coarse language of a sexual nature, displaying sexually-oriented material, or seeking sexual favors
  • Using racist or sexist slang, phrases, or nicknames
  • Displaying materials, pictures, or graffiti that degrades one’s sex, race, ethnic background, or any other suspect category
  • Making unwelcome or insulting comments, remarks, jokes, innuendos, taunts, or gestures of a sexual, racial, or ethnic nature
  • Making unwelcome or insulting comments about another’s religious beliefs or trying to convert them from those beliefs or to a different religious ideology
  • Refusing to participate in ACRR activities with an individual, or seeking to exclude them from such activities, based on their sex, race, ethnic background, or religious belief

Any and all such behaviors are inappropriate and unacceptable, particularly if repeated, and may subject the offender to disciplinary action.

ACRR Standards for Social Media

All ACRR members shall further the spirit of ACRR by providing encouragement and support to other club members and by supporting the sport and activity of running in their communities. This policy includes online or virtual communities, and ACRR members are held to the same conduct standards for their interactions via phone, email, snail mail, and social media as they are responsible for their in-person actions. 

“Social media” includes social networking sites (e.g., Facebook, Twitter, and Instagram), photo or video-sharing sites (e.g., YouTube, TikTok, or Tumblr), review sites (e.g., Yelp, Google Business), podcasts, online forums, instant messaging, and other virtual communities. This Code of Conduct applies to ACRR members’ use of any such media in any manner that might affect ACRR or the rights, dignity, and value of its members.

Due to the unique nature of social media, ACRR standards for social media include but are not limited to the following:

  • Be careful about any content that you may post or upload to social media sites, including the tone and language used. Never be rude or offensive or post anything that is in violation of this Code of Conduct.
  • Do not engage in any action (e.g., “liking” on Facebook or “retweeting” on Twitter) that might be seen as supporting a comment or post that is contrary to this Code of Conduct. 
  • Do not post or upload any confidential information about an ACRR member without the member’s express written consent. Confidential information includes any personally identifying information such as address, telephone number, email address, date of birth, social security number, health information, financial information, or any internal discussion relating to a specific individual.
  • Do not post or upload any information, photo, graphic, or other material that is of a sexually oriented, lewd, or otherwise indecent manner; that is abusive, harassing, threatening, demeaning, or defamatory; or that might infringe on the intellectual property rights of others.
  • Do not use any ACRR-related media to promote or sell goods or services.
  • Do not use any ACRR-related media, or any other social media, in any way that might assert or imply the club’s support or endorsement of any product, service, view, or policy without the express written consent of the ACRR Board of Directors.
  •   If you discover information that you have posted is incorrect or misleading, retract that information to the full extent possible (e.g., remove the original post or update with a correction).

ACRR maintains a club Facebook group page and may employ other social media in support of its purposes. When using social media, ACRR members should be conscious that anything posted to the ACRR Facebook group (or other media forums) will likely be viewed by other ACRR members and by non-members, may be perceived to represent the views or policies of the club, and should represent the general character of the club. Thus, any use of ACRR media shall be in full compliance with this Code of Conduct.

Code of Conduct Violations

All ACRR members shall respect the fundamental rights, dignity, and value of their fellow members, and of the running and general communities. If you witness any perceived violations of this Code of Conduct by any club members, please provide written documentation of the offense(s) to the Board of Directors.

How to Report Conduct Violations

Any violations of this Code of Conduct must be reported to the ACRR Board of Directors in writing via personal delivery or by email to president@ancientcityroadrunners.org. Please identify the individual(s) involved, the nature of the alleged violation, the names of any witnesses to the alleged violation, and any additional information that might be helpful in resolving the matter swiftly.

ACRR will take any and all allegations seriously, will handle them as quickly as the circumstances permit, and will act to respect the rights and confidentiality of those involved.

Consequences for Violating the Code of Conduct

At the discretion of the ACRR Board of Directors, a finding that any individual has violated this Code of Conduct may result in:

  • A verbal warning;
  • A written warning; or
  • Suspension of the offending party’s ACRR membership, together with all privileges associated with that membership, for a period of time specified by the Board of Directors; or
  • Termination of the offending individual’s ACRR membership, together with all privileges associated with that membership. 

In the event of a suspension or termination, the individual affected shall not be entitled to any refund of his or her dues, in full or in part. In the event of a termination, the affected member may be reinstated only upon application for and granting of reinstatement by the Board of Directors.

ACRR’s Rights & Responsibility to Handle Club Member Misconduct

Any individual who meets one or more of the criteria below may be barred from participating in ACRR activities:

  • Any individual whose membership has been suspended or terminated without reinstatement
  • Any individual who has a history of actions contrary to this Code of Conduct
  • Any individual who is subject to any legal order relating to actions that would cause said member to be refused membership 

Such individuals shall be barred from participation in ACRR runs, gatherings, events, and club activities. All ACRR officials are empowered to enforce such a bar by any and all necessary or appropriate measures. The ACRR Board of Directors’ actions in this regard shall be final and shall not be subject to any further appeal or contestation. 

ACRR retains all rights to engage legal representation or to seek legal advice in connection with the application and enforcement of this Code of Conduct, to engage any appropriate law enforcement authorities, and to seek legal remedies wherever the Board deems such actions to be necessary or appropriate. In all respects, the ACRR Board of Directors’ actions will be in compliance with applicable laws and regulations.

Code of Conduct Updates

The ACRR Code of Conduct is publicly available on the Ancient City Road Runners website. By signing the ACRR Club Membership Waiver, which is required to purchase and renew all club memberships each year, you agree to abide by the club Code of Conduct. All changes to the Code of Conduct must be reviewed and approved by the ACRR Board of Directors. The document was last updated on July 21, 2021